Company Vehicle Usage Agreement

To use the standard mile set for a vehicle you own, you must use the vehicle during the first year of purchase. If you rent a vehicle and choose the standard mileage method, you must use the rate for the entire rental period, including extensions. Employees who have the right to obtain a company car can be categorized into three categories: This model for company car policy is ready to adapt your company`s requirements. Use this as a starting point for developing your employment policy. Employees who violate the rules applicable to company vehicles are subject to disciplinary action that may include oral and written warnings, suspension of vehicle privileges, termination and legal action. Our employees can only drive a company car if they: Annual Lease Assessment – Determine the fair value of the vehicle by multiplying the annual value of the lease by the percentage of miles driven for personal use. No, employees must meet certain criteria to qualify for a company vehicle. For example, they first need a valid driver`s license and a clean ticket for a period of time. General Assessment – This refers to the price the employee would pay to pay for the vehicle during the same period at the same geographic location. [Company name] will make reasonable arrangements to facilitate the use of company vehicles for legitimate employees with disabilities. If employees suspend or have revoked their driver`s licenses, they must notify our department.

We will reallocate their company car until they are usable in accordance with our directive (a clean driving record for at least [X years]). Employees who are tired and/or sick should avoid driving if they feel that their ability to drive is impaired. In the event of illness during a business trip requiring the use of a company car, staff should take regular breaks during the trip or, if necessary, request accommodation options from staff in need. We may dismiss a staff member and/or take legal action for more serious offences. This may include renting a company car for personal financial benefits or the cause of an accident during the intoxicating ride. We want to make sure that all our employees are safe at work and respect the legality of our company. For these reasons, we become: employees with disabilities may also be entitled to company cars and car parks. We are also prepared to make appropriate arrangements to facilitate the use of the company`s vehicle. Employees taking medication that severely alters their sense of orientation, vision or reflex may not be allowed to drive a company car. Employees are allowed to drive their company cars outside of working time, but they must always comply with this directive.

When an employee uses a corporate vehicle for personal use, it is a taxable ancillary benefit. Personal use includes commuting to and from work, running groceries or the possibility for a spouse or family member to use the vehicle. The personal use of a company vehicle for employees is a responsibility for businesses, but it is also an advantage that helps attract and retain employees. Companies should indicate in their vehicle policy whether personal use is permitted and that the company`s safety rules continue to apply during personal use. The Enterprise Vehicle Directive provides employees with guidance on the acquisition, qualification and use of a company vehicle. A “company vehicle” is any vehicle that assigns [company name] to employees.